Socorro Public Library - Public Meeting Room
          USE POLICY AND APPLICATION FORM

The Socorro Public Library Meeting room is open to non-profit groups and organizations whose purpose is not illegal and whose conduct within the library is not objectionable. Use of the room is subject to the following policies and regulations. These policies do not apply to Library programs or Friends of The Library events.

1. Library sponsored and Friends of the Library sponsored activities are given priority in consideration of use of the meeting room.

2. All meetings must be open to the public.

3. Applications will be received in person at the Socorro Public Library Reference Desk and will be filed and approved in order of receipt. Scheduling of the room should be done in advance but spontaneous use may be authorized if there are no conflicts.

4. The room may be reserved for three months in advance.

5. All meetings must be free of charge. No materials may be sold in any way, nor donations solicited at any time by a group using the library meeting room. No money shall change hands in the library meeting room.

6. Meeting room shall not be used for private parties or events.

7. The fact that a group is permitted to meet at the public library does not constitute endorsement by the library of the groups policies or beliefs. The library is not considered a sponsor and the library's name may only be used to indicate location of the program and not as a referral for information about the program.

8. There is no telephone service in the meeting room and library staff will not take incoming calls for members of organizations meeting in the library.

9. Meetings are permitted to take place after the library has closed, but must be concluded and all persons out of the building by 9:30 PM.

10. For meetings that take place after library closing, the responsible person must make arrangements to be at the library before closing and to stay in the meeting room area. Keys will not be given out and all doors lock automatically upon closing. Library staff can not be responsible for and will not be expected to come to the library to open doors after normal library hours.

11. The scheduled group is responsible for setting up chairs and equipment prior to the meeting. The room must be vacated and all non library equipment removed before 9:30 P.M. The room must be left in a clean and orderly condition. Any unusual expenses incurred by the library because of the meeting will be charged to the group.

12. Refreshments may be served but neither smoking nor the consumption of alcoholic beverages is permitted.

13. All Meeting room reservations must be approved by the Library Director. If the Director refuses permission, the group may appeal the decision to the Library Board of Trustees.

I HAVE READ AND AGREE TO FOLLOW THE POLICIES AND RULES FOR MEETING ROOM USE.

Organization or Individual_______________________________________________________

Contact person's name__________________________________________________________

Address/Phone number_________________________________________________________

Signature_____________________________________ Date____________________________

Reservation date___/___/_____ Day of the week_____________________________________

Reservation time (from)__________________________ (to)___________________________

Number of persons_______              Refreshments ____yes ____no

Equipment ________yes   _______no,     if yes what______________________________________